Digital Photo Organization Solutions

Some advice in time for the holidays


Published:

Photo courtesy of Shutterstock.com

As a new mom, I had the best intentions. I could envision my daughter’s first-year scrapbook with every photo I snapped. But as one child turned into three, months turned into years, phones broke and technology changed, I lost all control.

I have photos on old phones, new phones, computers, jump drives and memory cards. Some are printed and a few made it into photo albums. But the truth is, our memories have become a big mess I’m not sure I can clean up.

I asked several of my friends how they organize their digital photos and the responses I received ranged from bemused wit — “If you figure it out, let me know!” — to beleaguered camaraderie — “Is there anyone who has a business of doing this, because I need them!”


Card-Carrying Organizers

One online search revealed that, of course, there are photo organization businesses. In fact, there is even an association: the Association of Personal Photo Organizers (appo.org), a professional membership organization that trains, supports and provides industry tools to members, who are known as Personal Photo Organizers. Those who are interested in joining can choose from professional memberships ($349 annually) or corporate memberships ($450 annually). APPO equips members with the skills to “rescue, manage, organize and save your photos — allowing you to easily find, preserve and share your stories.”

Chapel Hill mom and entrepreneur Amy Hoogervorst is an APPO member who is passionate about her work. “I started preserving my family’s history as a scrapbooker about 20 years ago and then I was a direct-sales scrapbook consultant, teaching people how to make albums for themselves,” Hoogervorst says. “When digital photography came along, I started showing people how to make digital albums.”

Before long, people were asking Hoogervorst for help and she began her own business: Photo Organize Me (photoorganize.me).


Create a System

Hoogervorst’s first tip to clients concerns methodology. “Create a system and stick with it. I think forming good habits is more important,” she says. “Consistency is key.”

That sort of advice might make busy parents shudder, but Raleigh mom and writer Jen Foster feels inspired by it.

“A few years ago I was in the exact same spot you are now,” she told me. “The first method I tried was buying a ‘photo computer.’ I was going to keep everything in that one spot. I spent days transferring and organizing all photos there.”

It wasn’t long, however, before Foster identified flaws in her plan. First, downloading pictures from her phone to her computer didn’t happen as consistently as she’d planned. Second, the only way she could search for photos was by the dates they had been taken. “I would have a picture in mind, but would have to go folder by folder because I couldn’t remember exactly when it was taken.” Last, and scariest of all, the computer flashed what she referred to as “the blue screen of death” one day.

Around that same time, Foster purchased a new smartphone. It was love at first download.

“I got the Google Pixel [smartphone] and it automatically downloads all the pictures I take into Google Photos,” she says.

She liked it so much, she transferred all of the photos from her “photo computer” to Google Photos as well. “It has become automatic. I can find photos easily and know I’ll always have them,” Foster says.

Other popular photo storage platforms include Shutterfly, Flickr, Prime Photos and Slidebox (see sidebar). Whether one of these or another of the platform options out there are right for you, Hoogervorst advises you take the process one step further. “Back [photos] up in more than one location,” she says. “Don’t rely solely on an outside vendor.”

Foster agrees. “My fear was, what if Google [Photos] goes away? It’s highly unlikely, but I hate having all my photos in one place that is owned by someone else,” she points out.

Hoogervorst says remembering what is at stake will keep you motivated.

“Your grandparents’ black-and-white photos stored in a shoebox under the bed are more likely to see the year 2050 than your daughter’s first birthday photos. That’s because hard drives fail,” she warns. “Cell phones die watery deaths in toilets and bathtubs, and technology changes. Take care to download and back up your priceless images. And print the ones you love the most. You’ll never regret the time you spend doing this, but you may regret not having done it.” 


Popular Photo Storage Systems

Google Photos: Automatic upload options for smartphones make Google Photos a great choice for effortlessly backing up photos. Also, the platform’s search functionality allows you to search by name, face, location or date. Unlimited cloud storage space and cross-device syncing with minimal compression also makes this a great option for moms who never want to miss capturing a smile on camera. 

Shutterfly: Founded in 1999, Shutterfly is still a fan favorite and leader in online digital photo storage solutions. Its greatest strength – and bread and butter – is photo sharing and printing. Shutterfly offers countless and frequently updated options for printing — from photo books to mugs. 

Flickr: Offering 1 terabyte of free cloud storage to manage and organize mobile photos, Flickr has updated much of its functionality. You can turn on automatic uploading and smart search features so organization doesn’t depend on the process of tagging photos in the front end. The default camera view groups photos by date. Enhanced features allow users to easily share photos via social media platforms. 

Prime Photos: A quickly growing contender in the photo organization industry is Prime Photos for Amazon Prime subscribers. Offering unlimited cloud storage of original resolution photos, as well as 5 gigabytes for video and document storage, the Prime Photos app automatically syncs with connected devices, so your photos can be accessed from any of them. Other than the incredible amount of storage offered, its strengths include artificial intelligence-assisted search features and family sharing. 

Slidebox: Featuring a fun, Tinder-like approach to organizing photos on your phone, this interface presents your photos in a slideshow format. Swipe up to delete a photo, swipe down to mark it as a favorite or tap the album to sort photos into a file. There are also tools for comparing similar photos to determine the best of the 25 first-day-of-school pictures you took. 


Additional Resources

The Photo Organizers
Association of Personal Photo Organizers
Photo Organize Me


This article was originally published Dec. 19, 2017 and updated Dec. 18, 2018.

 

Mandy Howard is a freelance writer and mother of three in Raleigh. She won a Parenting Media Assocation Bronze award for this feature.

 

 

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Calendar

December 2019

Wear your favorite holiday attire and dine with Santa Claus. Enjoy a delicious brunch, stories and crafts, and take pictures with the jolly man from the North Pole. 

Cost: $10/child. Free for ages 2 and younger

Where:
Joyner Park Community Center
701 Harris Rd.
Wake Forest, NC  27587
View map »


Website »

More information

Participants develop their naturalist skills and understanding of local nature. Ages 5-8 with parent. Register online. 

Cost: $8/resident, $10/nonresident

Where:
Stevens Nature Center/Hemlock Bluffs
2616 Kildaire Farm Rd.
Cary, NC
View map »


Telephone: 919-387-5980
Website »

More information

Girls ages 5-12 take their favorite doll and have a creative time together preparing for the holidays. Register by emailing llpolkhouse2@gmail.com.

Cost: $22/attendee, $20/sister

Where:
Historic Polk House
537 N. Blount St.
Raleigh, NC  27604
View map »


Telephone: 919-676-6368
Website »

More information

See dancers and a guitarist from Flamenco Carolina perform a Spanish style of music and dance.

Cost: $3/person

Where:
Century Center
100 N. Greensboro St.
Carrboro, NC  27510
View map »


Website »

More information

Ebeneezer Scrooge was visited by three spirits, but what about the next Christmas? With heartwarming excitement, discover how the Cratchit family has fared in the year that has passed since old...

Cost: Free

Where:
Wake Forest Renaissance Centre
405 S. Brooks St.
Wake Forest, NC  27587
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Website »

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The Durham Medical Orchestra performs with special guest Joseph Alessi, principal trombone, New York Philharmonic.

Cost: Free

Where:
Baldwin Auditorium, Duke University
1336 Campus Dr.
Durham, NC  27705
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Website »

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As a Christmas gift to our community and surrounding area, Wake Forest Presbyterian Church delivers the true Christmas story in a stirring virtual “walk” through Bethlehem to the stable...

Cost: Free

Where:
Wake Forest Presbyterian Church
12605 Capital Blvd
Wake Forest, NC  27587
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Sponsor: Wake Forest Presbyterian Church
Telephone: 919-556-7777
Contact Name: Meghan Reynolds
Website »

More information

Fun for the entire family, enjoy this wonderful, witty retelling of a classic fairy-tale. With a score consisting of well-known pop songs, follow Snow White and her Seven Dwarves as they try to...

Cost: $10-$60/person

Where:
Duke Energy Center for the Performing Arts
2 East South Street
Raleigh, NC  27601
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Sponsor: Duke Energy Center for the Performing Arts
Telephone: 919-996-8700
Contact Name: Blake Jones
Website »

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The choir presents its 49th performance on Handel's "Messiah."

Cost: Free

Where:
White Plains United Methodist Church
313 S.E. Maynard Rd.
Cary, NC  27513
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Website »

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The first day of winter is right around the corner! Help us welcome the season by making a snow globe to take home. We will bring the materials if you bring the imagination! For all ages (adult...

Cost: For all ages (adult accompaniment required for all children); FREE. Registration

Where:
Crowder County Park
4709 Ten-Ten Rd
Apex, NC  27529
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Telephone: 919-662-2850

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Children will enjoy this wonderful book written by John Denver reminding us not to forget about the wildlife this holiday season. We will make a craft then take a walk to look for our wildlife...

Cost: Free

Where:
Harris Lake County Park
2112 County Park Dr.
New Hill, NC  27562
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Sponsor: Harris Lake County Park
Telephone: 919-387-4342
Contact Name: Joanne St. Clair
Website »

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Join RTOOT as it performs the music of great Italian composers as well as beloved Christmas classics. Purchase tickets online. 

Cost: $9/adult, $3 ages 12 and younger

Where:
Cary Arts Center
101 Dry Ave.
Cary, NC  27511
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Website »

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Dan the Animal Man brings some of his animals from his vast collection to entertain all ages. 

Cost: $3/person

Where:
Century Center
100 N. Greensboro St.
Carrboro, NC  27510
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Website »

More information

Help find candy canes hidden in Bond Park before the Grinch turns them green. Ages 6-12. Registration required online. Choose course #127871. 

Cost: $10/child

Where:
Bond Park
801 High House Rd.
Cary, NC
View map »


Website »

More information

Embark on a wild ride with favorite Disney characters Mickey, Minnie, Goofy and many others in this fun-filled getaway featuring unexpected hijinks and character interaction. Purchase tickets...

Cost: $15 and up

Where:
PNC Arena
1400 Edwards Mill Rd.
Raleigh, NC  27607
View map »


Website »

More information

Show More...
Show Less...

Ages 1-5 and caregiver delight in the discoveries of nature. Register online. 

Cost: $8/resident, $10/nonresident

Where:
Stevens Nature Center/Hemlock Bluffs
2616 Kildaire Farm Rd.
Cary, NC
View map »


Telephone: 919-387-5980
Website »

More information

Get into the holiday spirit by decorating cooking, making a craft and enjoying a holiday children's show.

Cost: Free

Where:
Century Center
100 N. Greensboro St.
Carrboro, NC  27510
View map »


Website »

More information

The Wake Forest Abilities Choir will present an evening of holiday music under the direction of director.

Cost: Free

Where:
Wake Forest Renaissance Centre
405 S. Brooks St.
Wake Forest, NC  27587
View map »


Website »

More information

Embark on a wild ride with favorite Disney characters Mickey, Minnie, Goofy and many others in this fun-filled getaway featuring unexpected hijinks and character interaction. Purchase tickets...

Cost: $15 and up

Where:
PNC Arena
1400 Edwards Mill Rd.
Raleigh, NC  27607
View map »


Website »

More information

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Celebrate pecans at the State Farmers Market.

Cost: Free

Where:
State Farmers Market
1201 Agriculture St.
Raleigh, NC  27603
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Website »

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Join us to learn about how Habitat for Humanity helps build houses, hear a Christmas tale and then build a graham cracker house of your own. Call to, 919-245-2532. Best for ages 4 and up with a...

Cost: free

Where:
Orange County Main Library
137 W Margaret Ln
Hillsborough, NC  27278
View map »


Sponsor: Orange County Public Library
Telephone: 919-245-2539
Contact Name: Libbie Hough
Website »

More information

Is there a man in the moon, and is the moon made of cheese? Sip on some hot cocoa and listen to some of the stories people have told about the moon and find out if there is truth to them. Then...

Cost: For all ages; FREE. Registration is required for everyone, and adult accompanime

Where:
Crowder County Park
4709 Ten-Ten Rd
Apex, NC  27529
View map »


Telephone: 919-662-2850
Website »

More information

Discover family traditions from North Carolina and around the globe. Create art, enjoy free access to Frida Kahlo, Diego Rivera, and Mexican Modernism, and have a special visit with Santa.

Cost: Free

Where:
North Carolina Museum of Art East Building and Museum Plaza
Raleigh, NC


Website »

More information

Bundle up and enjoy an evening around the campfire learning about creatures of the night and listen to Native American tales about some of our favorite nocturnal animals. Roast marshmallows and go...

Cost: Free

Where:
Harris Lake County Park
2112 County Park Dr.
New Hill, NC  27562
View map »


Sponsor: Harris Lake County Park
Telephone: 919-387-4342
Contact Name: Joanne St. Clair
Website »

More information

Kids ages 5-12 enjoy indoor activities while parents enjoy a night out. Register online. 

Cost: $30/resident, $45/nonresident

Where:
Halle Cultural Arts Center
237 N. Salem St.
Apex, NC  27502
View map »


Website »

More information

Wear white clothing and play games, tumble and dance. Enjoy pizza, drinks and more. Ages 5-10. Registration required online. Choose course #127487.

Cost: $18/child; $28 for two children per family

Where:
Middle Creek Community Center
125 Middle Creek Ave.
Apex, NC  27539
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Website »

More information

Friday, December 13, 6:00pm, at both the Millbrook and Wake Forest Campuses. Put on your Christmas jammies, grab a blanket and come out for a  festive night to watch the classic animated...

Cost: Free

Where:
Crossroads Fellowship
2721 E Millbrook Road
Raleigh, NC  27604
View map »


Sponsor: Crossroads Fellowship
Telephone: 919-981-0222
Contact Name: Lorraine Entwisle
Website »

More information

Have some fun and make something great at the Clay studio (and parents can sneak away and grab a bite or do some shopping at Northgate Mall). Each kid will complete and paint a piece of pottery...

Cost: $18 per child per workshop

Where:
1058 West Club Blvd
Durham, NC  27701
View map »


Telephone: 919-560-2726
Contact Name: Lauren Tannenbaum
Website »

More information

Embark on a wild ride with favorite Disney characters Mickey, Minnie, Goofy and many others in this fun-filled getaway featuring unexpected hijinks and character interaction. Purchase tickets...

Cost: $15 and up

Where:
PNC Arena
1400 Edwards Mill Rd.
Raleigh, NC  27607
View map »


Website »

More information

Sing along with the band as they perform holiday favorites of Christmas, Hanukkah, the winter solstice and more. 

Cost: Free

Where:
Cary Senior Center
120 Maury O'Dell Place
, NC  27513
View map »


Website »

More information

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Celebrate the love and joy that this season brings by creating art inspired by a Christmas tree. Register online. Choose course #126761.

Cost: $32/resident, $42/nonresident

Where:
Cary Arts Center
101 Dry Ave.
Cary, NC  27511
View map »


Website »

More information

Give rugby a try. Take part in tag rugby pick-up games every Saturday morning at Baileywick Road Park, near the Second Shelter.  No experience necessary. All ages. 

Cost: Free

Where:
Baileywick Road Park
9501 Baileywick Rd
Second Shelter Field
Raleigh, NC  27615
View map »


Sponsor: Raleigh Redhawks Rugby
Contact Name: denise travis
Website »

More information

Our Reindeer Romp is open to the entire community and our Girls on the Run families. So join us! Celebrate as nearly 1,000 girls reach their end-of-season goals – the finish line is only the...

Cost: $30 - $35

Where:
Koka Booth Amphitheater
8003 Regency Pkwy
Cary, NC  27518
View map »


Sponsor: Girls on the Run of the Triangle
Telephone: 919-401-6307
Contact Name: Jamie Botta
Website »

More information

Ages 5-12 make a picture frame for the holidays. Snack provided. Register online. 

Cost: $30/resident, $45/nonresident

Where:
Halle Cultural Arts Center
237 N. Salem St.
Apex, NC  27502
View map »


Website »

More information

Ages 1-5 and caregiver delight in the discoveries of nature. Register online. 

Cost: $8/resident, $10/nonresident

Where:
Stevens Nature Center/Hemlock Bluffs
2616 Kildaire Farm Rd.
Cary, NC
View map »


Telephone: 919-387-5980
Website »

More information

Travel with us to Puerto Rico with books, games and arts and crafts!  Join the staff of ISLA (Immersion for Spanish Language Acquisition) for a fun filled hour! Best for ages 3 and up with a...

Cost: Free Gratis

Where:
Orange County Main Library
137 W Margaret Ln
Hillsborough, NC  27278
View map »


Sponsor: Orange County Public Library
Telephone: 919-245-2539
Contact Name: Libbie Hough
Website »

More information

Embark on a wild ride with favorite Disney characters Mickey, Minnie, Goofy and many others in this fun-filled getaway featuring unexpected hijinks and character interaction. Purchase tickets...

Cost: $15 and up

Where:
PNC Arena
1400 Edwards Mill Rd.
Raleigh, NC  27607
View map »


Website »

More information

One ticket admits the entire family to decorate a special gingerbread house. Supplies provided. Workshops available at 2 p.m. and 4:30 p.m. Allergy-free workshop available at 11 a.m....

Cost: $40

Where:
Family Preschool
4907 Garrett Rd
Durham, NC  27707
View map »


Sponsor: Family Preschool
Telephone: 919-402-1500
Contact Name: Sue Henson
Website »

More information

Family Wildlife Series: Holiday Habitat Helpers Saturday, December 14, 2-3 Attract winter wildlife to your backyard by providing or improving their habitat.  Create simple outdoor decorations...

Cost: Free

Where:
Blue Jay Point County Park
3200 Pleasant Union Church Rd
Raleigh, NC  27614
View map »


Website »

More information

Embark on a wild ride with favorite Disney characters Mickey, Minnie, Goofy and many others in this fun-filled getaway featuring unexpected hijinks and character interaction. Purchase tickets...

Cost: $15 and up

Where:
PNC Arena
1400 Edwards Mill Rd.
Raleigh, NC  27607
View map »


Website »

More information

Embark on a wild ride with favorite Disney characters Mickey, Minnie, Goofy and many others in this fun-filled getaway featuring unexpected hijinks and character interaction. Purchase tickets...

Cost: $15 and up

Where:
PNC Arena
1400 Edwards Mill Rd.
Raleigh, NC  27607
View map »


Website »

More information

Join us as we watch for meteors during the Gemenids Meteor Shower. Local astronomers will help us observe these shooting stars and other phenomena in the night sky. As a bonus we may see or hear...

Cost: Free

Where:
American Tobacco Trail
1309 New Hill-Olive Chapel Rd.
Apex, NC  27502
View map »


Sponsor: Harris Lake County Park and the American Tobacco Trail
Telephone: 919-387-4342
Contact Name: Joanne St. Clair
Website »

More information

Favorite Christmas songs are presented in authentic Nashville country style with dazzling guitars and fiddles along with soaring harmonies. Purchase tickets online. 

Cost: $25/person

Where:
Wake Forest Renaissance Centre
405 S. Brooks St.
Wake Forest, NC  27587
View map »


Website »

More information

See the choir perform beloved Christmas songs with guest vocal group AVANTE. Purchase tickets online. 

Cost: See website for fees

Where:
Cary Arts Center
101 Dry Ave.
Cary, NC  27511
View map »


Website »

More information

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