Digital Photo Organization Solutions

Some advice in time for the holidays


Published:

Photo courtesy of Shutterstock.com

As a new mom, I had the best intentions. I could envision my daughter’s first-year scrapbook with every photo I snapped. But as one child turned into three, months turned into years, phones broke and technology changed, I lost all control.

I have photos on old phones, new phones, computers, jump drives and memory cards. Some are printed and a few made it into photo albums. But the truth is, our memories have become a big mess I’m not sure I can clean up.

I asked several of my friends how they organize their digital photos and the responses I received ranged from bemused wit — “If you figure it out, let me know!” — to beleaguered camaraderie — “Is there anyone who has a business of doing this, because I need them!”


Card-Carrying Organizers

One online search revealed that, of course, there are photo organization businesses. In fact, there is even an association: the Association of Personal Photo Organizers (appo.org), a professional membership organization that trains, supports and provides industry tools to members, who are known as Personal Photo Organizers. Those who are interested in joining can choose from professional memberships ($349 annually) or corporate memberships ($450 annually). APPO equips members with the skills to “rescue, manage, organize and save your photos — allowing you to easily find, preserve and share your stories.”

Chapel Hill mom and entrepreneur Amy Hoogervorst is an APPO member who is passionate about her work. “I started preserving my family’s history as a scrapbooker about 20 years ago and then I was a direct-sales scrapbook consultant, teaching people how to make albums for themselves,” Hoogervorst says. “When digital photography came along, I started showing people how to make digital albums.”

Before long, people were asking Hoogervorst for help and she began her own business: Photo Organize Me (photoorganize.me).


Create a System

Hoogervorst’s first tip to clients concerns methodology. “Create a system and stick with it. I think forming good habits is more important,” she says. “Consistency is key.”

That sort of advice might make busy parents shudder, but Raleigh mom and writer Jen Foster feels inspired by it.

“A few years ago I was in the exact same spot you are now,” she told me. “The first method I tried was buying a ‘photo computer.’ I was going to keep everything in that one spot. I spent days transferring and organizing all photos there.”

It wasn’t long, however, before Foster identified flaws in her plan. First, downloading pictures from her phone to her computer didn’t happen as consistently as she’d planned. Second, the only way she could search for photos was by the dates they had been taken. “I would have a picture in mind, but would have to go folder by folder because I couldn’t remember exactly when it was taken.” Last, and scariest of all, the computer flashed what she referred to as “the blue screen of death” one day.

Around that same time, Foster purchased a new smartphone. It was love at first download.

“I got the Google Pixel [smartphone] and it automatically downloads all the pictures I take into Google Photos,” she says.

She liked it so much, she transferred all of the photos from her “photo computer” to Google Photos as well. “It has become automatic. I can find photos easily and know I’ll always have them,” Foster says.

Other popular photo storage platforms include Shutterfly, Flickr, Prime Photos and Slidebox (see sidebar). Whether one of these or another of the platform options out there are right for you, Hoogervorst advises you take the process one step further. “Back [photos] up in more than one location,” she says. “Don’t rely solely on an outside vendor.”

Foster agrees. “My fear was, what if Google [Photos] goes away? It’s highly unlikely, but I hate having all my photos in one place that is owned by someone else,” she points out.

Hoogervorst says remembering what is at stake will keep you motivated.

“Your grandparents’ black-and-white photos stored in a shoebox under the bed are more likely to see the year 2050 than your daughter’s first birthday photos. That’s because hard drives fail,” she warns. “Cell phones die watery deaths in toilets and bathtubs, and technology changes. Take care to download and back up your priceless images. And print the ones you love the most. You’ll never regret the time you spend doing this, but you may regret not having done it.” 


Popular Photo Storage Systems

Google Photos: Automatic upload options for smartphones make Google Photos a great choice for effortlessly backing up photos. Also, the platform’s search functionality allows you to search by name, face, location or date. Unlimited cloud storage space and cross-device syncing with minimal compression also makes this a great option for moms who never want to miss capturing a smile on camera. 

Shutterfly: Founded in 1999, Shutterfly is still a fan favorite and leader in online digital photo storage solutions. Its greatest strength – and bread and butter – is photo sharing and printing. Shutterfly offers countless and frequently updated options for printing — from photo books to mugs. 

Flickr: Offering 1 terabyte of free cloud storage to manage and organize mobile photos, Flickr has updated much of its functionality. You can turn on automatic uploading and smart search features so organization doesn’t depend on the process of tagging photos in the front end. The default camera view groups photos by date. Enhanced features allow users to easily share photos via social media platforms. 

Prime Photos: A quickly growing contender in the photo organization industry is Prime Photos for Amazon Prime subscribers. Offering unlimited cloud storage of original resolution photos, as well as 5 gigabytes for video and document storage, the Prime Photos app automatically syncs with connected devices, so your photos can be accessed from any of them. Other than the incredible amount of storage offered, its strengths include artificial intelligence-assisted search features and family sharing. 

Slidebox: Featuring a fun, Tinder-like approach to organizing photos on your phone, this interface presents your photos in a slideshow format. Swipe up to delete a photo, swipe down to mark it as a favorite or tap the album to sort photos into a file. There are also tools for comparing similar photos to determine the best of the 25 first-day-of-school pictures you took. 


Additional Resources

The Photo Organizers
Association of Personal Photo Organizers
Photo Organize Me


This article was originally published Dec. 19, 2017 and updated Dec. 18, 2018.

 

Mandy Howard is a freelance writer and mother of three in Raleigh. She won a Parenting Media Assocation Bronze award for this feature.

 

 

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Cost: 20

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Show More...
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Amongst the ancient oak trees is the heart of Raleigh. We'll help you see the forest for the trees and all its magic splendor. Tourist, local, or new to town, this is a lively small group activity...

Cost: $11

Where:
Downtown
500 S Salisbury St
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View map »


Sponsor: Let's Roam
Telephone: 833-202-7626
Contact Name: Kelly
Website »

More information

Summer Garden Camps at the JCRA invite your child to investigate nature during half or full day camps.  Campers tend to the garden, harvest vegetables, catch insects, and create crafts from the...

Cost: Varies depending on camp week

Where:
JC Raulston Arboretum
4415 Beryl Rd
Raleigh, NC  27606
View map »


Sponsor: JC Raulston Arboretum
Telephone: (919) 513-7011
Contact Name: Elizabeth Overcash
Website »

More information

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Cost: $70/month

Where:
Hope Community Building
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Cost: Varies depending on camp week

Where:
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View map »


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Telephone: (919) 513-7011
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Website »

More information

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Telephone: 833-202-7626
Contact Name: Kelly
Website »

More information

Kindermusik is a research-based early childhood curriculum that includes 45-minute classroom lessons with materials and resources that encourages parental involvement . Research has linked...

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More information

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Cary, NC  27513
View map »


Sponsor: Azevedo Family Psychology
Telephone: 919-624-9568
Contact Name: Kym Azevedo
Website »

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Explore astronomy, biology, architectural and engineering principles, technology and so much more through our hands-on, play-based activities. Spend an evening with your preschooler, experiencing...

Cost: free

Where:
Saint Raphael Preschool
5801 Falls of Neuse Rd.
Raleigh, NC  27609
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Sponsor: Saint Rapahel Preschool
Telephone: 919-865-5725
Contact Name: Katie Mistele
Website »

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The goal of the How To Talk So Kids Will Listen Group workshop is to help you communicate more effectively with children.   In each session of the workshop you'll be introduced to an...

Cost: $12.95 materials fee

Where:
Wildflower School at Belle Vie Farm
3100 Damascus Church Road
Chapel Hill, NC  27516
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Sponsor: Wildflower School at Belle Vie Farm
Telephone: 919-260-6859
Contact Name: Shelley Welch
Website »

More information

Hounded by Death, the character of Everybody desperately seeks out everyone and everything they know in hope of finding something meaningful to take to the grave. These 90 minutes of theatrical...

Cost: Ticket prices start at $15

Where:
PlayMakers' Repertory Company
120 Country Club Rd
Chapel Hill, NC  27599
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Telephone: 919-962-7529

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Forget tourist-filled museums, make your own memories with a photo scavenger hunt tour in Raleigh! On a Let’s Roam scavenger hunt, you and your team will work together to wander throughout...

Cost: $11

Where:
500 S Salisbury St
raleigh, NC  27601
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Sponsor: Let's Roam
Website »

More information

Amongst the ancient oak trees is the heart of Raleigh. We'll help you see the forest for the trees and all its magic splendor. Tourist, local, or new to town, this is a lively small group activity...

Cost: $11

Where:
Downtown
500 S Salisbury St
Raleigh, NC  27601
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Sponsor: Let's Roam
Telephone: 833-202-7626
Contact Name: Kelly
Website »

More information

Summer Garden Camps at the JCRA invite your child to investigate nature during half or full day camps.  Campers tend to the garden, harvest vegetables, catch insects, and create crafts from the...

Cost: Varies depending on camp week

Where:
JC Raulston Arboretum
4415 Beryl Rd
Raleigh, NC  27606
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Sponsor: JC Raulston Arboretum
Telephone: (919) 513-7011
Contact Name: Elizabeth Overcash
Website »

More information

Kindermusik is a research-based early childhood curriculum that includes 45-minute classroom lessons with materials and resources that encourages parental involvement . Research has linked...

Cost: $70/month

Where:
Hope Community Building
2080 E Williams St
Hope Community Building, Fuquay Varina Room
Apex/Holly Springs, NC  27539
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Telephone: 191-990-25432
Contact Name: Leigh Hamm
Website »

More information

Skate on an ice trail or free skate on 17,000 sq. ft of ice. Located in the Upper Pond of the Whitewater Center, the skating environment features three distinct programming areas and an on-ice...

Cost: 20

Where:
USNWC
5000 Whitewater Center Pkwy
Charlotte, NC  28214
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Sponsor: USNWC
Telephone: 704-391-3900
Website »

More information

Lights is a half-mile walking trail that leads viewers through a series of immersive light installations featuring  honeycombs, vines, crystals, and other natural features integrated into the...

Cost: Free

Where:
USNWC
5000 Whitewater Center Pkwy
Charlotte, NC  28214
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Sponsor: USNWC
Telephone: 704-391-3900
Website »

More information

Sign up for a Raleigh scavenger hunt and put on your best Nick Cage impression as you seek out the national treasures hidden in Raleigh. Via an app, be guided through the cultural, historical,...

Cost: See website for fees

Where:
Downtown Raleigh
500 S. Salisbury St.
Raleigh, NC  27601
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Sponsor: LetsRoam!
Telephone: 833-202-7626
Contact Name: LetsRoam!
Website »

More information

Join us for Family Trivia Night!  Test your knowledge of pop culture, books, music and more. Pizza and drinks provided.  Call or stop by to register: 919-245-2532. Best for kids ages 8 and up...

Cost: Free

Where:
Orange County Main Library
137 W Margaret Ln
Hillsborough, NC  27278
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Sponsor: Orange County Public Library
Telephone: 919-245-2539
Contact Name: Libbie Hough
Website »

More information

Art Walk featuring local galleries and artist studios in historic downtown Hillsborough on the Last Friday of every month (no Art Walk in December).

Cost: FREE

Where:
Downtown Hillsborough (multiple locations)
102 N. Churton St.
Hillsborough, NC  27278
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Sponsor: Hillsborough Arts Council
Telephone: 919-643-2500
Contact Name: Torey Mishoe
Website »

More information

Kids! Are you sick of the Winter? Enjoy a Summer's night at Peach Road Center. Enjoy a Summer-like evening with us. Get into the luau spirit and play summer games!  

Cost: Free

Where:
Peach Road Community Center
911 Ileagnes Rd
Raleigh, NC  27603
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Sponsor: City or Raleigh Parks, Recreation & Cultural Resources
Telephone: 919-807-8545
Contact Name: Christy Famolare

More information

Hounded by Death, the character of Everybody desperately seeks out everyone and everything they know in hope of finding something meaningful to take to the grave. These 90 minutes of theatrical...

Cost: Ticket prices start at $15

Where:
PlayMakers' Repertory Company
120 Country Club Rd
Chapel Hill, NC  27599
View map »


Telephone: 919-962-7529

More information

Show More...
Show Less...

Forget tourist-filled museums, make your own memories with a photo scavenger hunt tour in Raleigh! On a Let’s Roam scavenger hunt, you and your team will work together to wander throughout...

Cost: $11

Where:
500 S Salisbury St
raleigh, NC  27601
View map »


Sponsor: Let's Roam
Website »

More information

Join our bird enthusiast, Vernon, for an easy walk while looking and listening for our feathered friends. Discover different types of birds and their habitats.​ No preregistration required. Meet...

Cost: FREE

Where:
Lake Crabtree County Park
1400 Aviation Pkwy.
Morrisville, NC  27560
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Sponsor: Lake Crabtree County Park
Telephone: 919-460-3355
Contact Name: Carol Cunningham
Website »

More information

How did people predict the weather before The Weather Channel, and can animals really help? Come to the Finley Center to put our colonial weather proverbs to the test and make a pop-up woodchuck...

Cost: For all ages; FREE. Registration is not required

Where:
Historic Yates Mill County Park
4620 Lake Wheeler Rd
Raleigh, NC  27603
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Telephone: 919-856-6675
Website »

More information

Amongst the ancient oak trees is the heart of Raleigh. We'll help you see the forest for the trees and all its magic splendor. Tourist, local, or new to town, this is a lively small group activity...

Cost: $11

Where:
Downtown
500 S Salisbury St
Raleigh, NC  27601
View map »


Sponsor: Let's Roam
Telephone: 833-202-7626
Contact Name: Kelly
Website »

More information

Summer Garden Camps at the JCRA invite your child to investigate nature during half or full day camps.  Campers tend to the garden, harvest vegetables, catch insects, and create crafts from the...

Cost: Varies depending on camp week

Where:
JC Raulston Arboretum
4415 Beryl Rd
Raleigh, NC  27606
View map »


Sponsor: JC Raulston Arboretum
Telephone: (919) 513-7011
Contact Name: Elizabeth Overcash
Website »

More information

Kindermusik is a research-based early childhood curriculum that includes 45-minute classroom lessons with materials and resources that encourages parental involvement . Research has linked...

Cost: $70/month

Where:
Hope Community Building
2080 E Williams St
Hope Community Building, Fuquay Varina Room
Apex/Holly Springs, NC  27539
View map »


Telephone: 191-990-25432
Contact Name: Leigh Hamm
Website »

More information

Join us to meet the educators, see the farm and learn more about our Preschool for 3-5 year olds and Camps for 4-10 year olds. We'll have a campfire for some warmth but please come dressed for the...

Cost: 0

Where:
Longleaf Forest School
4826 Mt. Moriah Road
Durhan, NC  27707
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Sponsor: Longleaf Forest School
Contact Name: Tara Lawson
Website »

More information

Chinese New Year Festival, also Lunar New Year Festival. Largest public event in the Triangle. MAIN STAGE has vocal and orchestral music, folk dance, Lion and Dragon dances, martial arts, and comic...

Cost: $10 entry at door, military and senior discounts, kids<6 free

Where:
Dorton Arena, NC State Fairgrounds
1025 Blue Ridge Road
Enter Gate 1,2,4,5,11
Raleigh, NC  27607
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Sponsor: NC Triangle Area Chinese American Society
Contact Name: Michael, Shin
Website »

More information

Chinese New Year Festival or Lunar New Year Festival, largest public event in the Triangle. MAIN STAGE with musical and dance performances, Lion Dance Dragon Dance, martial arts, comic skits emceed...

Cost: $10 entry at door, military and senior discounts, kids<6 free

Where:
Dorton Arena, NC State Fairgrounds
1025 Blue Ridge Road
Enter Gate 1,2,4,5,11
Raleigh, NC  27607
View map »


Sponsor: NC Triangle Area Chinese American Society
Contact Name: Michael, Shin
Website »

More information

Skate on an ice trail or free skate on 17,000 sq. ft of ice. Located in the Upper Pond of the Whitewater Center, the skating environment features three distinct programming areas and an on-ice...

Cost: 20

Where:
USNWC
5000 Whitewater Center Pkwy
Charlotte, NC  28214
View map »


Sponsor: USNWC
Telephone: 704-391-3900
Website »

More information

Lights is a half-mile walking trail that leads viewers through a series of immersive light installations featuring  honeycombs, vines, crystals, and other natural features integrated into the...

Cost: Free

Where:
USNWC
5000 Whitewater Center Pkwy
Charlotte, NC  28214
View map »


Sponsor: USNWC
Telephone: 704-391-3900
Website »

More information

Sign up for a Raleigh scavenger hunt and put on your best Nick Cage impression as you seek out the national treasures hidden in Raleigh. Via an app, be guided through the cultural, historical,...

Cost: See website for fees

Where:
Downtown Raleigh
500 S. Salisbury St.
Raleigh, NC  27601
View map »


Sponsor: LetsRoam!
Telephone: 833-202-7626
Contact Name: LetsRoam!
Website »

More information

Spanish Alive is providing Family Spanish classes starting in January! Join us to learn Spanish as an entire family in an immersive, fun environment. Our teachers are trained Spanish educators and...

Cost: $75-$216

Where:
Spanish Alive
156 E. Chatham St
Cary, NC
View map »


Website »

More information

Did you know that Disney, Netflix, Google and NASA, just to name a few, are all using Python? Python can be used for creating web applications, automation, programming robots and artificial...

Cost: Free: registration required

Where:
, NC


Website »

More information

FEB. 1, 2020 | 1 – 4 P.M. | BLUE JAY POINT COUNTY PARK Spend a winter afternoon getting to know Blue Jay Point County Park at our Winter Open House. Whether you’re a regular visitor or have...

Cost: Free

Where:
Blue Jay Point County Park
3200 Pleasant Union Church Road
Raleigh, NC  27614
View map »


Telephone: 919-870-4330
Website »

More information

Hounded by Death, the character of Everybody desperately seeks out everyone and everything they know in hope of finding something meaningful to take to the grave. These 90 minutes of theatrical...

Cost: Ticket prices start at $15

Where:
PlayMakers' Repertory Company
120 Country Club Rd
Chapel Hill, NC  27599
View map »


Telephone: 919-962-7529

More information

Come on out to support the NC State Gymnastics team as they take on North Carolina in a RED out on February 1st! The first 300 fans in attendance will receive an exclusive red NC State Gymnastics...

Cost: $3-$7

Where:
Reynolds Collisuem
2411 Dunn Ave.
Raleigh , NC  27607
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More information

Come on out to support the NC State Gymnastics team as they take on North Carolina in a RED out on February 1st! The first 300 fans in attendance will receive an exclusive red NC State Gymnastics...

Cost: $3-$7

Where:
Reynolds Collisuem
2411 Dunn Ave.
Raleigh , NC  27607
View map »

More information

Hounded by Death, the character of Everybody desperately seeks out everyone and everything they know in hope of finding something meaningful to take to the grave. These 90 minutes of theatrical...

Cost: Ticket prices start at $15

Where:
PlayMakers' Repertory Company
120 Country Club Rd
Chapel Hill, NC  27599
View map »


Telephone: 919-962-7529

More information

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Annual Guides

Education Guide

The 2019-20 Education Guide offers 718 education resources in the Triangle, including area preschools, private schools, public school systems, charter schools, boarding schools and academic resources.

The Triangle Go-To Guide

Our Triangle Go-To Guide connects you to family fun resources across the Triangle. In our 2019-20 issue, explore 1,028 resources for family fun.